Pembroke Privacy Limited (collectively referred to as “Pembroke Privacy.”, “we”, “us” or “our” in this privacy notice) respects your privacy and data protection rights. We take the protection of your personal data seriously. This privacy notice sets out how we protect your personal data and informs you of your privacy rights. Through this privacy notice we aim to inform you of how Pembroke Privacy processes your personal data.
It is important that you read this privacy notice carefully.
We are Pembroke Privacy Limited. Our address is 4 Upper Pembroke Street, Dublin 2.
We provide a range of data protection services and we collect and process personal data in order to provide these services. Pembroke Privacy is the data controller in respect of this personal data.
This notice sets out the basis on which any personal data we collect from you or from others will be processed by us. Please read the following carefully.
Our data protection contact may be contacted at firstname.lastname@example.org, 4 Upper Pembroke Street, Dublin 2, D02 VN24 or on + 353 1 6392958.
Please keep us informed of any changes to your personal data during your relationship with Pembroke Privacy. It is important that the personal data we hold about you is kept accurate and up to date.
Personal information or personal data means any information about an individual from which that person can be identified. It does not include anonymised data from which an individual cannot be identified.
We collect personal information from you when you become our client or when we engage you as a supplier. The type of information we collect and process for these purposes is contact and identity data such as:
We collect personal information from you when you apply to work for Pembroke Privacy. The type of information we collect and process for this purpose includes:
We ask that you do not disclose sensitive personal data (e.g. gender, height, weight, medical information, religion, philosophical or political beliefs, financial data) in job applications.
We ask you to disclose only as much information as is necessary to provide you with our services or to submit a question/suggestion/comment in relation to our website or our services.
We do not collect special categories of personal data about you unless you have asked us to in the context of the service we provide to you. Special categories of personal data are data relating to your racial origins, ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic or biometric data. We do not collect information relating to criminal convictions or offences.
You may give us your personal data when you:
When you visit our website we may automatically collect technical data about your computer equipment, browsing actions and preferences.
Third parties or publicly available sources
We do not usually collect personal data from third party sources. However, we may connect with clients and contacts via social media networks e.g. Linked In. In those circumstances we may have access to your publicly available details from that source. We do not download that data on integrate it with our systems.
We collect the information, set out above, in order to provide you with our services, to market our services, to improve our website and to recruit staff.
We only use your personal data when we have a legal basis to do so. The legal bases for the processing of your personal data are:
We have set out in the table below the purposes for which we process your personal data, the type of data we process and the lawful basis we reply upon to process your personal data.
|Purpose/Activity||Type of Data||Lawful basis of processing|
|To administer our relationship with our clients which will include:
||Performance of a contract with you
Necessary for our legitimate interests
|Recruitment and selection of candidates:
||Necessary for our legitimate interests|
||Necessary for our legitimate interests
Necessary to comply with a legal obligation
We may share your personal data with our team including consultants who work on your account, selected business associates, suppliers and contractors to provide you with our services. For example, these business partners may include our web hosting provider and our IT Cloud service providers.
In addition, we may disclose your personal information to third parties:
We attach at Schedule 1 a list of the categories of third parties with whom your personal data is shared.
The time periods for which we retain your information depend on the type of information and the purposes for which we use it. We will keep your information for no longer than is required or permitted.
For further information on the periods for which your personal data is kept, please contact email@example.com.
In some circumstances, it may be necessary for us to transfer your Personal Data to a country outside the European Economic Area (“EEA”). We will only transfer your Personal Data where the transferee is based in a country that has been approved by the EU Commission, or where there are appropriate safeguards in place to protect your Personal Data. If you would like further information about the appropriate safeguards in place to govern the transfer of your Personal Data, please contact firstname.lastname@example.org.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed without authorisation, altered or disclosed.
We limit access to your personal data to those employees, agents, contractors, consultants and other third parties who have a business need to process your personal data.
Your personal data will only be processed by employees and third parties on our instructions and subject to a duty of confidentiality.
You have the following rights:
Where our processing of your personal data is based on your consent to that processing, you have the right to withdraw that consent at any time but any processing that we have carried out before you withdrew your consent remains lawful.
You may exercise any of the above rights by contacting our Data Protection contact.
You may lodge a complaint with your local supervisory authority with respect to our processing of your personal data. The local Supervisory Authority in Ireland is the Data Protection Commission. The website is www.dataprotection.ie
This notice may change from time to time, and any changes will be posted on our website and will be effective when posted. Please review this notice each time you use our website or our services. This notice was last updated on 31st January 2019.
Our Data Protection Contact can be contacted by:
Phone: + 353 1 6392958.
Address: 3-4 Upper Pembroke Street, Dublin 2, D02 VN24.
On our website contact form: www.pembrokeprivacy.com
Or by email: email@example.com
We have set out below a list of the categories of third parties with whom we share your data.
Categories of recipients